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Nutritools privacy notice

1. Purpose of this notice

This notice tells you how your personal information will be collected and processed when you access this website.

2. General

This website is administered by the University of Leeds and runs on the Microsoft Azure platform (Western Europe region). For information on what Microsoft Azure records as a result of you using this website please refer to their legal information at

3. Nutritools

This website hosts Nutritools (the Data Processor), a dietary assessment reference website that details guidelines, hosts tool information and enables food checklist questionnaires to be created.

The researcher (the Data Controller) is required to register and agree to additional Terms and Conditions before downloading tool information documents or creating questionnaires using the Food Questionnaire Creator. Nutritools may use this information to contact the researcher, but only in relation to the Nutritools website. Where researchers have downloaded tool documentation or created food questionnaires, their details may be shared with tool owners in order to understand the use of tools and promote collaborative working.

Where a researcher has created a food questionnaire and made it available for other researchers to view or modify (by selecting the appropriate tick boxes in the ‘Access details’ section), then their name and email will be shown with the questionnaire for other registered researchers of Nutritools to see. This is done in order to allow researchers to be able to contact each other via email, promoting collaborative working and sharing of data. Any contracts/agreements between parties that may be required for collaborative working/sharing of data is not within the scope of Nutritools and must be addressed outside of the system.

Where a project uses a questionnaire that has been made available for others to use, then the contact name and email detailed on the project will be made available for other researchers to see (visible on the project list screen).

The researcher will have obtained consent (the legal basis of our processing) from the participant to collect their dietary information, how this information will be used will have been detailed in a Participant Information Sheet provided to the participant by the researcher. The researcher will also have received approval for their study from the relevant ethics committee of their respective institution or similar.

Participants’ data collected from food questionnaires created in Nutritools will only be accessible by the researcher(s) who created the questionnaire.

Administrators of Nutritools may need to access researcher/participant data but only in order to investigate queries/problems in response to support requests.

4. Automated collection of personal information

As with most other web servers, when you access these web pages certain information you provide will be automatically recorded. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and in the event of a breach of security may be used to aid detection. In anonymised form this information may also be used to help us tailor and improve the Nutritools system.

5. Personal information which you provide to us


In order to download material or create questionnaires you will have registered with Nutritools and provided your name and email address information and also consented to us holding your personal information.

We may use your personal information to contact you regarding the Nutritools website.


Please note: you are not under statutory or contractual obligations to provide personal data.

In order to have received an invitation and gained access to the Nutritools food questionnaire you will have provided the researcher with your name and email address (this information is not held within Nutritools) and consented to us holding your pseudonymised information. All further information (diet) is optional although your use of the website and participation in the study may be limited without this information.

If you received an invitation but you had not consented to this please contact the researcher who originally contacted you, or if you are unable to contact them please use the contact information at the end of this privacy notice.

Your information is pseudonymised and hence cannot be used for automated decision-making, including profiling.

6. Third-party access

Your personal information that you have provided will not be sent to other third-parties unless you are first notified and give your further consent.

7. Cookies

Cookies are small text files that are placed on your device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Our website uses first party cookies which are set by our web server as opposed to a different web server. They are categorised as strictly necessary, which are essential to the operation of the website, and performance cookies (Google Analytics) which collect anonymous information about the usage of our website. By using our website you agree that we can place these types of cookies on your device.

We do not use cookies to collect personal information about you. Should you wish to restrict or block cookies which are set by our website you can do this through your browser settings. The 'help' function within your browser or the manual that comes with your device should tell you how. You may also wish to visit which contains comprehensive information on how you can do this on a wide variety of browsers. Please be aware that restricting cookies may impact on the functionality of our website.

8. Opting out (withdrawing consent)

If you no longer wish to participate in the study you may opt out by contacting the researcher in charge of the project.

9. Changes to this notice

This notice and therefore the ways in which your personal information may be processed can be changed from time to time. Any changes will only be notified via this web page.

10. Your rights as a data subject

Under the General Data Protection Act you have the right to:

Please see for further information on the above rights. You may also contact the Data Protection Officer for further information.

You have a right to complain to the following supervisory authorities about the way in which we process your personal data:

11. Retention periods


Your login account details will be kept indefinitely.

You are responsible for the deletion of participant dietary information collected by the Nutritools Food Questionnaire Creator (this information consists of an id number and dietary data only).


The researcher is responsible for the deletion of the dietary information collected by the Nutritools Food Questionnaire Creator (this information consists of an id number and dietary data only).

12. Further information and Contact

If you have any queries relating to this privacy notice or the way your personal information is being processed through this website then please contact the researcher who originally granted you access to this website, or if you are unable to contact them please contact our

Data Protection Officer, Neil Hancock
Our general enquiry email is:
Our postal address is: Nutritional Epidemiology Group
School of Food Science and Nutrition
University of Leeds
Leeds, LS2 9JT